Font style is an essential part of an Office file, especially when used for Presentations or on Reports. When used properly and effectively, it makes the output more interesting to the intended viewers.
However, due to increased mobility and sharing in computer technology, it is sometimes difficult for a document to maintain its style when passed on to different users or opened on different computers.
The use of files in PDF format is a very effective way in preserving font styles in a document. But the idea of using PDF (I think; at the moment) is still limited to selected individuals.
Luckily, the new Office 2007 (by Microsoft) provides an easy way to maintain the font styles used in a document (Word, PowerPoint, or Excel) even if the computer where you'll open it doesn't contain the fonts you used.
Here's how:
1. Click the Office Button (the round button on the upper-leftmost corner of the interface)
2. Select Word Options (or PowerPoint Options or Excel Options). A new window appears.
3. On the Save tab (on the left side), check the box with 'Embed fonts in the file'
4. Also check the box with 'Embed only the characters used in this document'
5. Click OK
6. Save your document and you're good to go.
4 comments:
Please check that Excel 2007 allows font embedding. I could not do it on mine. The option appears in Word as described, but not Excel.
Cheers
And thanks for the blog.
'Embed fonts in the file' checkbox does not appear under 'Save' suboption under Excel Options for Microsoft Excel 2007.
oh im sorry. the embed font feature is only for Word and PowerPoint. (I guess i have to change my title.)
Thanks for that anyway.
Here's a link that might help you out: http://bit.ly/agnlLc (no worries, it's safe)
I noticed one tool at the Inet, which solved out my long-standing trouble and probably will help in any issue also - microsoft word recovery tool.
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